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A virtual office is a cost-effective way to start a small business. It allows you to have a professional presence without the overheads of a traditional office. You can use a virtual office for your business address, phone number, and email signature and there are no long-term contracts to tie you down. This flexibility makes a virtual office an attractive option for start-ups and small businesses. If you’re looking for a way to reduce your start-up costs, then a virtual office could be the right solution for you.
These are some of the smart ways that a virtual office can really help you achieve your business goals.
Low cost office space solution
If you are just starting your small business or you want to quickly set up an office of your company in another region you’ll most likely try to search online for short term office space or maybe CBD office space and all the while you’re thinking of your budget. You’ll probably still spend most of your time working from home or out visiting clients - but you must have a business address and it might not be the one you want because it has to be something that you can afford.
You’re looking for a good business address, somewhere your mail and packages can be securely delivered and a location to put on your business cards and your invoices. With a virtual office (also known as a virtual address), you can meet all those needs without carrying the burden of the overheads of a physical office. Think of the savings !
Address for registering your business with ASIC
You can’t run a business in Australia without a registered business name. You also can’t carry on a business without registering a business address with ASIC and ASIC will not accept a post office box as an address. If you work from home you can use your home address as the registered address, but should you? Shouldn’t you maintain your privacy? If you do allow your home address to be the registered address of your business then anyone looking at the public register will know your home address. That’s not wise.
Use your virtual address as your registered business address with ASIC. It’s perfectly legal and thousands of business owners take advantage of their Virtual office address to fulfil the legal obligations that every business in Australia must follow.
Secure mailing address for mail and packages
Peace of mind is invaluable. One of the secrets of business success is minimising error. A virtual office provides security. Your mail and packages will be safely held until you visit or you instruct the customer care staff on your forwarding requirements. There is no risk of theft from an unlocked home mailbox. No risk of theft from porch pirates. Wherever you are in the world you’ll know that your mail is being safely held. For a very small fee your Virtual Office will email you when correspondence has arrived and they can even open your mail and scan the contents and email them to you.
Solve the increasing costs of running a business
A virtual office is a cost-effective solution for businesses that are looking to save on operating expenses. In challenging economic conditions it’s wise to minimise your business costs, regardless of whether you are just moving your start up from the incubator to the real world or even if your company has been established for a longer term.
One of the major costs of a physical office is the office lease. Renting a physical office space is a significant expense and you must enter into a long term leasing contract - and the locked in cost burden that your business needs to pay each month stays the same even when revenue can be impacted by lots of uncertainties.
Just think of all those other physical office costs : office cleaning, electricity, internet, security, furnishings such as office tables and chairs and reception desks, that artwork for the walls, office equipment such as scanners and printers, consumables such as tea/coffee facilities for the staff, it all adds up to a lot of overheads that really aren’t integral to business sales. A virtual office reduces all those costs back down to the essential priorities and the reality of really funding your business vision rather than paying for the rental of pot-plants and an office that is empty all night long.
Set up a national footprint for your business brand
If your company strategy is ambitious and you need to really get out to the marketplace with a national footprint before the competition, a network of virtual offices will help you achieve the goal. Your company can have prestigious CBD addresses in Sydney, Melbourne, Brisbane, Perth and Adelaide quickly, with minimum costs and maximum impact. We have impressive business addresses across Australia that immediately provide the status and presence your brand strategy requires. Within days your websites, business cards, brochures and associated marketing will display your new vision to your client base. This is the agility and flexibility that the virtual office solution provides – you can implement a commercial marketing strategy within weeks rather than years.
Looking big and staying agile
Having a great business image is essential to standing out and competing with larger businesses, but it can be costly to maintain a physical office space. A virtual office is a great solution for small businesses or solo professionals who want to have a great business image without the high costs. A virtual office business address gives your company instant credibility and a professional appearance. You can also use virtual office services such as meeting rooms and virtual receptionists to make your business look even more established. Best of all, a virtual office is much more flexible and agile than a traditional office, so you can make changes quickly and easily to keep up with your competition.
Manage your business without the commute
For many people the days of commuting to the office for hours each morning and evening just to sit at a desk and stare at a computer are over. Business leaders and office workers alike have experienced the freedoms of WFH and don’t want to go back to those long commutes where time is truly wasted just travelling to a work place to perform the same tasks than anyone can do from their home. Covid19 has accelerated the take-up of working from home and the virtual office solution fits very neatly into this paradigm shift of how and where work can be performed. A work from home office, or a virtual office, has many benefits that can help to reduce your carbon footprint as well as save you money. Some of those benefits are that you will avoid the cost of commuting to work every day. The gas and repairs for your vehicle can cost you hundreds or even thousands of dollars per year. In addition, by working virtually, you also help to reduce pollution and traffic congestion. You can work from home in your pyjamas if you want and avoid the stress of getting ready for work and fighting traffic every day. Plus, with a virtual office address, you can give your business a professional image without the high costs of renting an office space. Forget the commute, for many people technology has ushered in a new routine that focuses on maximising their precious time.
Meeting Rooms and Co-working spaces
While a virtual office can help business owners and employees save on costs associated with traditional office space, it’s important to know that not all virtual office spaces are created equal. Some virtual offices will also provide access to stylish meeting rooms and co-working spaces on demand. This can be a major benefit for businesses that need to entertain clients or host meetings on a regular basis. Having the ability to host clients at your physical business address can give you a major advantage over your competition. So, if you’re considering a virtual office space for your business, be sure to find one that offers access to meeting rooms and serviced offices.
Most of our Virtual Address virtual offices are located in modern office buildings which also offer meetings rooms, conferencing facilities, co-working spaces and the associated business office facilities such as printing and scanning.
Virtual office pricing
The pricing for a virtual office with Virtual Address is simple and straightforward. The price will vary according to the location. A prestigious city CBD virtual office will be more expensive than an inner suburban or regional location.
The cost of a virtual office differs according to the period of time you commit to, a long term agreement of two years will be substantially less than a 6 month agreement. Very importantly, with Virtual Address there are no hidden extra costs, all the charges are transparent and very clear and we do not request any security deposit.
The cost of a virtual office will always be dramatically less than paying for your own office lease for a physical office, especially so when the location is a prime city CBD location in the heart of the financial district.
What does a Virtual Office include
When shopping for a virtual office, it is important to consider what services are included at the location and what are your key needs, the ‘must-haves’ for your virtual office.
Mail Handling: All virtual offices provide an address for mail delivery but its useful to check if your mail can be forwarded to you and whether there is the option to have your mail opened and scanned and emailed. Even a simple service of being advised by email when any correspondence or packages have arrived is a great help for a busy business owner. Perhaps you prefer to pick up your mail from the location – in that case you should check when the virtual office location is open to access and if there is parking nearby. Always check what mail handling services are provided.
Business Address Locations: The location of your virtual office is your business address. It is the address you will put on your email signature, business cards and marketing. Make sure you choose the location that fits the image you want to display for your customers. The main advantage of a virtual office is a suitable respected address. Choose wisely. Its important to work with a virtual office provider who has a record of integrity, a company that has a good industry reputation. Once you have chosen your virtual address location you need to be sure that your address is a stable, solid address that you can utilise for many years.
Receptionist and administrative services: There is a suite of service options that usually apply to the virtual office, services that mirror the functions of the traditional office space. Virtual receptionists and virtual assistants are services for call management and admin tasks. Most virtual office providers offer virtual reception services as part of the ‘virtual solution’ to office management. A virtual receptionist service saves money and time by adhering to the policy of only paying for what you need. Increasingly the previous process of employing an in-house receptionist at a physical office is being regarded as a wasteful extravagance – why should a business carry the overheads of a full-time receptionist regardless of call volumes?
Meeting rooms, co-working spaces and serviced private offices. Most prestigious virtual office locations will offer access to meeting rooms, conferencing facilities and co-working spaces on a ‘pay as you need’ basis. This a perfect option that rounds out the virtual office model. When you do need to catch up with clients or key staff, what could be easier that availing yourself of stylish meeting room and conferencing facilities at your virtual office address? Additionally, there may be times when you and your key staff need to work closely together on projects or product releases and that’s when utilising some private, lockable, serviced office space can be a great.
Serviced Office Business Facilities
Most virtual office locations will also include the option of accessing office equipment such as copiers, scanners and binding machines. The best virtual office provider will include all these benefits, essentially providing all the features of a well resourced physical office without the cost burden of ownership.
Virtual Office Location
At Virtual Address we have locations to suit every kind of business across Australia, from prestigious CBD high floor virtual offices in renowned and iconic office buildings to virtual offices in regional cities with respected local addresses. We pride ourselves on providing the virtual offices model to a range of industries and professions, with each location providing the image and presence that the targeted clientele expect. Whether your business is custom detailing for classic road cars or you are a retail marketing consultancy, there will be a niche location that meets your needs. The main prerequisite for your virtual office location is choosing a business address that fits your business image. We have 50 locations across Australia for you to choose from, each one respectable and most with all the accompanying facilities your business will ever need.
An immediate business presence
One of the key benefits that are included with a virtual office subscription is immediacy. When your business strategy requires swiftly developing a corporate presence across a range of cities, the virtual office model is hard to beat. Within a week your firm can present an image to each individual marketplace, respectable business addresses for Perth, Adelaide, Brisbane or wherever you want a presence. There is simply no comparison between the convenient and low cost Virtual Address business address solution to gaining a countrywide corporate footprint and the old traditional model of leasing office space and doing an expensive fit out. The commercial world is moving faster and faster and flexibility and agility are two leading factors impacting revenue.
Perhaps later you may want to sign long term office leases for your Australian office network but right now when visibility and presence is so important, virtual offices from Virtual Address can get you the status and recognition you require.
Co-working spaces vs virtual offices
As Covid19 restrictions are reduced, co-working is steadily growing in popularity once again. This flexible alternative allows short term subscriptions in stylish environments with great WIFI and city views with the added option of networking opportunities that can turn a casual conversation into revenue. A co-working space is a great way to get out of the house and be around other people while still being able to get work done. But what a lot of people don't realize is that many co-working spaces can also provide a virtual business address for your start up. This can be very helpful if you are trying to start a business on a budget and don't have the money for a physical office space. A virtual office can provide you with a mailing address, and a way to project a professional image for your business. So if you're looking for a way to save money on your start-up costs and present a reputable image , a co-working space plus a virtual office address could be a great option for you.